SAP Standards

Image of a diploma and a graduation capSatisfactory Academic Progress Policy

To remain eligible for state and federal financial aid programs, students need to make Satisfactory Academic Progress (SAP) toward achieving a degree or certificate. Standards of Satisfactory Academic Progress are applied to all students who wish to establish or maintain financial aid eligibility at Kellogg Community College, regardless if they have received financial aid funds in the past.

The standards are established to encourage students to progress toward an educational objective and complete a degree within a reasonable time frame and with the least amount of loan debt. If the standards are not met, students are not eligible for federal and state financial aid.

The minimum standard of Satisfactory Academic Progress includes the following:

  1. Maintain a cumulative grade point average of at least a 2.0.
  2. Complete a minimum of 67 percent of cumulative credit hours attempted (including all transfer credits).
  3. Complete less than 93 total cumulative credits (including all transfer credits).

Cumulative Credit Hours Attempted

Cumulative credit hours attempted are defined as all credit hours attempted at Kellogg Community College, including Lifelong Learning, and all credit hours transferred from other institutions. Attempted credits include courses with grades of A through F, W, I, P, G, N and NR.

Repeated courses will be counted as hours attempted and also toward 93 maximum credits allowable for financial aid.

Cumulative Credit Hours Completed

Credit hours successfully completed are defined as grades A through D, P and G. Credit hours not successfully completed are defined as F, W, I, NR and N.

Audit Grades

Credit hours taken for a grade of audit do not apply toward an associate degree or certificate program. Therefore, credit hours with this designation are not included in determining enrollment status for financial aid disbursements or Satisfactory Academic Progress.

Students with changes in grade type of an audit after the disbursement of financial aid will be reviewed for an enrollment status change. This change may result in a reduction of financial aid eligibility and a balance owed to the College.

Incomplete Grades

Courses with grades of I (Incomplete) will be considered as credit hours attempted and not completed. Students who have made arrangements with the instructor to complete required course work are not required to re-register for the same class during a subsequent semester to complete the work. Any course carried forward to the next semester for completion will not be counted as part of the new semester enrollment status. If the incomplete grade was instrumental in placing a student on financial aid probation or suspension, once completed, the student may appeal for a re-evaluation of Satisfactory Academic Progress by submitting the Satisfactory Academic Progress Appeal form and required documents to the Financial Aid office at Kellogg Community College.

Cumulative Grade Point Average

A student’s cumulative grade point average must meet the minimum standards of the institution according to their degree intention. The minimum cumulative grade point average for graduation at Kellogg Community College is 2.0. Cumulative GPA for financial aid purposes may be different from the registrar’s based on criteria required for the SAP calculation.

Procedure for Review of SAP

Once each year following the posting of spring grades to the official transcript, the Financial Aid office will review the student academic history and notify students who are being placed on financial aid probation or financial aid suspension. All students placed on probation or suspension will be mailed a Satisfactory Academic Progress Appeal form.

Students not meeting the minimum standards for the first time will be placed on financial aid probation. Students on probation are eligible to receive all aid except a William D. Ford Federal Direct Loan. Loans awarded for upcoming semesters will be cancelled. Students may appeal using the Satisfactory Academic Progress Appeal form.

Students not meeting the minimum standards the second year will be placed on financial aid suspension. Students on suspension are not eligible to receive any federal or state financial aid. Pending financial aid awards for upcoming semesters will be cancelled. Students may appeal using the Satisfactory Academic Progress Appeal form.
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Clearing GPA or Credit Hour Deficiencies

Financial aid awards may be reinstated if the student completes 100 percent of credits attempted in the most recent semester with a minimum of 6 credits; with minimum grades of 2.0; and pays tuition and fees out of pocket. Once completed, the student may appeal for financial aid reinstatement with the Satisfactory Academic Progress Appeal form.

SAP Appeal Process

Students placed on financial aid probation for not meeting the minimum standards for the first time may appeal for eligibility for Federal Direct Loans by filing a Satisfactory Academic Progress Appeal form. If approved, the student will be eligible for all federal and state programs, including the William D. Ford Federal Direct Loan.

Students placed on financial aid suspension for not meeting the minimum standards for a second time may appeal for reinstatement of financial aid by filing a Satisfactory Academic Progress Appeal form. If approved, the student will be placed on financial aid probation for one semester. If Satisfactory Academic Progress is met for that semester, the status will be cleared.

Reinstatement of all aid is subject to professional judgement, submission of proper documentation of the students circumstances and availability of funds.

The following special circumstances will be considered when processing an appeal:

  1. A significant medical illness or injury that directly affected student’s ability to meet the academic standards.
  2. The death of a close relative during the time period that directly affected the students ability to meet the academic standards.
  3. The student attended school more than two years prior to the current year and experienced difficulties at that time that directly affected the students ability to meet the academic standards.
  4. The student received a change of grade from a previous semester and is requesting that Satisfactory Academic Progress be re-evaluated.
  5. The student has completed the maximum 93 credits allowable for financial aid at Kellogg Community College, including transfer credits, and the current program of study requires additional credits for completion.
  6. The student has completed six credit hours, paid out of pocket and is requesting that Satisfactory Academic Progress be re-evaluated.
  7. The student experienced a significant personal tragedy or event that affected the students ability to meet the academic standards.
  8. Other significant situation that affected the students ability to meet academic standards.

Dropping or Withdrawing from Classes

Reducing your enrollment during any semester can create serious consequences for financial aid recipients. Before dropping or withdrawing from classes, check with the Financial Aid office.

  1. Satisfactory Academic Progress may be affected.
  2. In cases of complete withdrawals, students may be required to repay a percentage of financial aid received for that semester. See Title IV Return of Funds.
  3. Students receiving William D. Ford Federal Direct Loans may go into repayment if current enrollment drops below six credit hours for a period of time greater than the six month grace period (or you may lose your grace period). See Title IV Return of Funds. Future disbursements of loans will also be cancelled once enrollment drops below 6 credit hours.

Telecourses, Open Entry Courses and Industrial Trades

Telecourses, Open Entry courses and Industrial Trades courses will be treated like any other course for Satisfactory Academic Progress. If the courses are not completed by the end of the spring semester when Satisfactory Academic Progress is evaluated, students may appeal using the Satisfactory Academic Progress Appeal form to have their status re-evaluated once a grade has been assigned.

For questions regarding the Financial Aid Satisfactory Academic Progress policy, call 269-965-4123 or stop by the Financial Aid office.