Leave

Kellogg Community College Administrative, Faculty, Support and Maintenance employees earn a combination of leaves to support their need to be away from work for illness, caring for personal business and to just relax!  Below are the processes to follow for each group.

Also refer to each groups’ contract and/or the Kellogg Community College Policy Manual for accrual and other leave conditions that may apply.

Leave Request

You may check the balances as well as the details of your leave banks at any time. Instructions are in the pdf that follows:

To view your Leave Plan Summary on KRIS

Faculty

  1. Complete a leave request indicating the appropriate leave type, date, time of leave (if a partial day), and total hours taken.
  2. Sign and date the leave request and submit to supervisor for approval.
  3. After supervisor approval, the leave request must be submitted to the Vice President, Instruction for approval.
  4. After Vice President, Instruction approval, the leave request must be submitted to Human Resources to be entered into Colleague.
  5. If leave is covered under the Family Medical Leave Act, please indicate so on the leave request.

Administration

  1. Complete a leave request online indicating the appropriate leave type, date, time of leave (if a partial day), and total number of hours (please see the instructions below).
  2. Leave cannot be taken in increments of less than one quarter hour.
  3. After supervisor approval, the leave request will be forwarded to Human Resources to be updated in Colleague.
  4. If leave is covered under the Family Medical Leave Act, please indicate this on the leave request.

Instructions on how to submit and approve leave requests on-line are located on the I.S. help desk employee pages as well as here in PDF format.

Leave-request

Leave-request-approval

 Support Staff and Maintenance

  1. Complete a leave request indicating the appropriate leave type, date, time of leave (if a partial day), and total number of hours.
  2. Leave cannot be taken in increments of less than one quarter hour.
  3. Sign and date the leave request and submit to supervisor for approval.
  4. After supervisor approval, the leave request will be kept by the supervisor to compare to your timecard.
  5. You will enter your leaves yourself as you complete your WebTime Entry electronic timecard.
  6. If the leave is for anything other than vacation, sick, or floating holiday (FMLA, worker’s comp, funeral, leave without pay), the leave request form with the appropriate signatures and approvals must be submitted to Human Resources to be matched to the employees’ time card entry.
  7. If the leave is covered under the Family Medical Leave Act (FMLA), please indicate so on the leave request.

Family and Medical Leave Policy

Kellogg Community College fully supports the federal Family and Medical Leave Act program.  We work closely with employees requiring extended leaves to care for themselves or family members.  Anytime you believe you will be absent 5 or more days in a 12 week period, please contact Human Resources at human_resources@kellogg.edu or 269-965-4152 as soon as possible. We want to be sure our employees get the full extent of the benefit provided to them.

Employee Rights and Responsibilities

Family and Medical Leave Policy