Online Course Development Process

This process applies to all instructors (faculty and adjunct faculty) seeking approval for the development and delivery of an online course and payment for development of work leading to the first-time offering of an online course. Important “submission deadlines” are listed at the end of this document.

1. The instructor approaches the department chair or director to discuss the idea of developing an online course.

2. The instructor meets with the Chair of the Online Course Development Committee (OCDC) or the Director of Learning Technologies to acquire an application form and complete the technical skills survey.

  • The Director of Learning Technologies and the instructor discuss the professional skills of the instructor related to the development of an online course.
  • Available offerings of the required Online Teaching and Learning (OTL) course, as well as the Technical Training workshops, will be shared with the instructor.

3. The instructor and departmental chair or director completes the department portion of the application and recommends whether to develop the online course.

  • Criteria may include but is not limited to the following: department and program goals, level of support by program or department, large and untapped target population, demand from students and other clientele, available budget resources, instructor capability, and enrollment history.
  • The application form is then submitted to the academic division dean for development approval.

4. The academic division dean recommends whether to develop the online course.

  • Criteria may include but is not limited to the following: consistent with direction and needs of the college, course is a general education core course or applies to a certificate, degree, or transfers to universities (MACRAO), cost benefit, and feasibility of success.
  • The application is then submitted to the Chair of the OCDC.

5. The OCDC reviews the application and results of the technical skills survey and recommends to the Academic Cabinet whether to develop the online course and under what conditions.

  • Criteria may include but is not limited to the following: instructor capability, consistent with direction and needs of the college, course is a general education core course or applies to a certificate, degree, or transfers to universities (MACRAO), cost to benefit, and feasibility of success.

6. Academic Cabinet either approves or disapproves development of the online course. 7. The Chair of the OCDC approves the course as ready to offer online after verifying that the course meets the College’s online course standards and is near complete development using the process described in the bulleted items below.

  • Director of Learning Technologies and the instructor collaborate on a project plan and course design.
    • Professional development needs of the instructor are determined and dates for attending the OTL course and Technical Training workshops are identified.
    • Design process for the course is established that ensures high-quality instructional design and consistency with College’s online course standards.
    • Deliverables associated with the course development are determined and the timeline for them is established.
    • The Director of Learning Technologies distributes a copy of the project plan to the OCDC.
  • Development of the course begins upon completion of the project plan.
    • Internal or external services needed by the instructor are identified and procured. The instructor and Director of Learning Technologies are jointly responsible.
    • The instructor develops the course following the project plan.
    • The Director of Learning Technologies and the OCDC monitors accomplishments of timeline and quality of outcomes.
  • The Chair of the OCDC approves changes to the project plan or design and communicates decision to the OCDC.
    • The Director of Learning Technologies evaluates and reports progress to the OCDC according to the established timeline and corresponding deliverables. Director of Learning Technologies recommends changes in the project plan or design if necessary.
    • The Director of Learning Technologies reviews the evidence of developed work and identifies when the course is near complete development (with focused attention that the course is consistent with College standards) and ready to be offered to students.

8. The OCDC determines the course is ready to offer using the process described in 8a through 8b.

  • The instructor and Director of Learning Technologies submit evidence of developed work to the OCDC.
  • The OCDC determines that the course is near complete development and meets the College’s online standards.

9. The Chair of the OCDC coordinates processing faculty compensation.

Submission deadlines to be met before a course is deemed ready to be offered to students

Spring

  • In April the year before – the instructor should successfully complete the Online Teaching and Learning course
  • In August the year before – the instructor should complete all of the necessary Technical Training workshops
  • In October the year before – the instructor should submit Evidence of Developed Work to the Director of Learning Technologies
    • OCDC will determine if the course is ready to offer by early October of the year before

Summer

  • In October the year before – the instructor should successfully complete the Online Teaching and Learning course
  • In December of the year before – the instructor should complete all of the necessary Technical Training workshops
  • In March of the same year – the instructor should submit Evidence of Developed Work to the Director of Learning Technologies
    • OCDC will determine if the course is ready to offer by early April of the same year

Fall

  • In October the year before – the instructor should successfully complete the Online Teaching and Learning course
  • In December of the year before – the instructor should complete all of the necessary Technical Training workshops
  • In March of the same year – the instructor should submit Evidence of Developed Work to the Director of Learning Technologies
    • OCDC will determine if the course is ready to offer by early April of the same year