Bruin Portal

How to login to the Bruin Portal

Bruin Portal login image

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Clicking on the Bruin Portal Login button, the portal login screen pops up. Log in using your employee identification number (k-ID) and universal password. If this is your first time logging in your password is your 6-digit birth-date. Example June 4, 2012 = 060412 .

 

Need help ? Click on a link below for instructions

Look up your employee id or k-ID.

Recover/Reset your password.

Need to change your password?

Want to see your Earning statement (old pay advice)

Recieve your W2’s Electronically

Still need help? Give us a call at (269) 965-4148

 

Retrieve Employee ID

If you do not want to enter that information in, please contact The HelpDesk at (269) 965-4148.

How to Look up your k-ID


Step 1: Click here to retrieve your k-ID. In order to retrieve you Employee ID (k-ID) you must fill in your last name and your Social Security Number. When finished click, Submit.

Enter last name and Social Security Number

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Changing your Password

Changing your password is easy as 1, 2, 3… Please follow the steps below.

Please note: If you change your password and have your email synced to another device, you must change that password too!

How to Change Your Password


Step 1: Once you have logged into the Bruin Portal using your mouse, hover over your name and click on Password Management.

Click here to go directly to Bruin Portal Login

Password management image

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Step 2: Click on View Details inside the Change Password block.

change password image

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Step 3: Enter your current/old password in the top box, then your new password in the bottom two boxes.

Your password should be between six and twelve characters, containing numbers and letters. If you use any special characters please do not use the slashes //\\.

Enter old and new password image

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Recover/Reset your own Password

Click here to go directly to Bruin Portal Login screen to reset your password.

How to Recover/Reset your Password

Step 1: Click on the Recover Password or Activate Account.

Image of link to recovering password

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Step 2: Enter your k-ID and click Submit.

Enter your k-ID image

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Step 3: Password recovery information sent to the eternal email that KCC has on file. (ex. gmail,live,yahoo…)

email sent image

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Step 4: Click on Recover Password/Activate Account.

email sent image

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Step 5: Enter a new password it should be between six and twelve characters, containing numbers and letters. If you use any special characters please do not use the slashes //\\.

Enter new / confirm password image

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Step 6: Confirmation of password updated successfully.

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Step 7: You will receive an email confirmation to your external email account.

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View your Earning Statement (pay advice)

How to View your Earning Statements


Step 1: Login to the Bruin Portal, click on the Clock/Dollar image from the left gray column. Select Employee then finally click on Earning Statements.

Employment, employee, earning statement image

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Step 2: Select the Earning Statement you wish to view, this will download to your computer as a PDF. You do have the option of viewing previous years from the drop down menu.

Earning statement view image

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How to Electronically Sign & Receive your W2’s

If you choose to get your W2’s electronically, you will not receive them in the mail.

Electronically Sign for your W2’s & How to view them


Step 1: Login to the Bruin Portal, click on the Clock/Dollar image from the left gray column. Select Employee then finally click on Tax Information.

Tax information image

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Step 2: Select Change Preferences.

Change preferences image

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Step 3: Select Receive my W-2 only in electronic format and click Save at the bottom of the screen.

By selecting this option, I agree to receive my official W-2 only in electronic format. I understand that by consenting to receive my W-2 in electronic format, I will not receive a paper W-2 statement. I understand that by consenting I will have access to view and print my prior year, current and future W-2 statements until I remove my consent. I understand that I have the ability at any time to return to this form and remove my consent.

Receive W2 only electronically image

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How to Receive / View your W2’s Electronically

Step 1: Login to the Bruin Portal, click on the Clock/Dollar image from the left gray column. Select Employee then finally click on Tax Information.

Tax information image

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Step 2: Select the W-2 Statementyou wish to view. This will download a PDF to your computer.

Image of different w-2 statements

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You will receive an email from the I.S. Help Desk, everytime you download your W-2’s.

Email from I.S. Help Desk about downloading W-2 image

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