Etrieve Forms Help

Click on the link below for instructions

Faculty Submitted Academic Withdrawal
Faculty Submitted Change of Grade

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Instructor Administrative Withdrawal

Administrative Withdrawal Instructions

Step 1. Once logged into the Bruin Portal, you will need to locate the Faculty tab and click on it.

faculty tab within the Portal

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Step 2. Click on Etrieve Forms image at the top of the screen.

Faculty overview etrieve forms button

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Step 3. Select Forms from the left and choose RG – Instructor Administrative withdrawal

Forms RG instructor administrative withdrawal image

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Step 4. Using the dropdown menu, select the Term, Course Section, and Student. You may type in the course to quickly find it. 

Information is pulled directly from Colleague, this will only show your courses and students. 

Administrative withdrawal form image

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Step 5. In the Explanation of Withdrawal please give the last date of attendance and reason why you would like them withdrawn from the course.

Explanation of withdrawal image

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Step 6. Submitted form confirmation. 

Admin withdrawal submitted form and email image

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Step 7. View the status/history of your submitted form. 

History of the form image

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Change of Grade

Change of Grade Instructions

Step 1. Once logged into the Bruin Portal, you will need to locate the Faculty tab and click on it..

faculty tab within the Portal

Click to enlarge

Step 2. Click on Etrieve Forms image at the top of the screen.

Faculty overview etrieve forms button

Click to enlarge

Step 3. Select Forms from the left and choose  RG – Instructor Change of Grade

Forms RG Instructor change of grade image

Click to enlarge

Step 4. Using the dropdown menu, select the  Term, Course Section, and  Student. You may type in the course to quickly find it. 

Enter the New Grade for the student.

Information is pulled directly from Colleague, this will only show your courses and students. 

Change of Grade form image

Click to enlarge

Step 5. In the Explanation of Grade Change please give the reason why you would like the grade changed for the student.

Explain change of grade image

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Step 6. Submitted form confirmation. 

Admin withdrawal submitted form and email image

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Step 7. View the status/history of your submitted form.

History of the form image

Click to enlarge

*** Please note some cases are Auto-Closed as they are used for reporting processes.***

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