TECH Tip

Topic -

Recording your "Temporary Absence" Greeting

During the holiday season or vacation time phone messages should be changed to a "Temporary Absence" greeting to inform callers of your availability. You can also set an expiry date for your temporary greeting to automatically change back to your regular greeting upon return.

Step 1 - From your primary extension, press the 'Message' button and enter your extension number, followed by #, enter your password, followed by #, press 82 for greetings. Press 3 for "Temporary Absence" greeting.

Step 2 - To record your "Temporary Absence" greeting, press 5 and wait for the tone before you start recording. When you're done recording, press #.

Step 3 - To re-play your recording, press 2. If you are not happy with the recording and want to delete it, press 76. To re-record, follow step 2.

Step 4 - If you are satisfied with the recording and do not wish to set up the "expiry date and time", and want to exit, press 4. You will be notified that the temporary greeting will not expire automatically. It will be played to callers until it is deleted. Remember upon returning from the holiday or vacation break you will need to delete the temporary greeting. To do so, follow step 1 and step 3.

Step 5 - If you are satisfied with the recording and want to set up the expiry date and time, press 9. Enter the month, day and time; (e.g. June 25th at 8 a.m.) for June=06#, 25th=25# and 8=8#. You will be asked for AM=1 and PM=2. After entering the date and time the recording will recite "your greeting will expire June 25th at 8 AM. When this is complete, press 4 to exit.