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Confidentiality of Records
Your records are used by the College to assist you in reaching academic, personal, social, and vocational decisions. Your records are maintained in compliance with the Family Educational Rights and Privacy Act of 1974.
The various records established for you may include admissions, academic records, assessment records, academic advising, financial aid, and placement files. You may have access to these records and the opportunity of a hearing to challenge information contained in them.
Some information, such as name, address, birth date, degrees earned, etc., are classified as public directory information and can be released without your consent. Other information will be released only upon receipt of your written consent.
Complete details on your records and privacy rights are contained in the current issue of the Student Handbook.
Student Classification and Credit Hour Load
Freshman
A student who has not yet successfully completed 24 semester hours of credit.
Sophomore
A student who has successfully completed a minimum of 24 semester hours of credit.
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Credit Hour Load
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|---|---|
| less than 1/4 time | 0 – 2.99 credit hours in progress |
| 1/4 time | 3.00 – 5.99 credit hours in progress |
| 1/2 time | 6.00 – 8.99 credit hours in progress |
| 3/4 time | 9.00 – 11.99 credit hours in progress |
| full time | 12 or more credit hours in progress |
The credit hour load is halved to determine the classification for enrollment during the summer session (except for financial aid purposes).
Registration and Schedule Adjustments
Registration is held throughout the academic year. Specific dates and times of registration are published in the College class schedule printed for each academic period.
Drop/Add
A schedule adjustment period is provided for students who have registered and find it necessary to revise their course selections. Schedule adjustments must be made within the time limits established by the College. For information on dropping a course with a refund, see Tuition Refund Policy on page 21.
INSTRUCTOR INITIATED DROP
An instructor may initiate a drop for any student who has not fulfilled the prerequisites for the course in which they have enrolled and does not have a prerequisite override form on file. For this purpose no course or grade entry will be made on the student’s permanent academic record. Tuition and fees will be refunded.
An instructor initiated drop must be processed prior to the drop deadline for the course. It is the instructor’s responsibility to inform the student of the course drop.
Course Cancellations
The College reserves the right to cancel courses before, during, or at the conclusion of the registration period.
Auditing a Course
If you wish to attend a class, but do not desire credit or a grade, you may elect to audit a class. Should you audit courses, you are required to pay the same tuition and fees as those taking courses for credit.
A change from credit status to audit status must be made before seven-eighths (7/8) of the duration of the course. A grade of “X” will be recorded on your academic record.
A change from audit to credit status can be made provided it is by mutual consent of the instructor and you. Such a change must be made before seven-eighths (7/8) of the duration of the course has elapsed. Course requirements must have been completed prior to the request for this change.
Withdrawals
Withdrawals may be processed for single courses or as a complete withdrawal from college.
You may process withdrawals either on the KRIS system or by submitting a withdrawal form to the Customer Service Center; the Eastern Academic, Grahl, or Fehsenfeld Centers; or RMTC office. If you need assistance to withdraw, contact an academic advisor.
COURSE WITHDRAWAL
You may withdraw from a course after the drop/refund period and prior to seven eighths (7/8) of the duration of the course. Withdrawing will generate a grade of “W” on your academic record for each course withdrawal. Tuition and fees are not refunded when you withdraw from a course.
If you withdraw during the final one-eighth (1/8) of the duration of a course, a grade of “F” will be entered on your academic record for each course withdrawal. If you stop attending a course and do not formally withdraw, the instructor will assign a final grade based upon progress toward completion of course objectives.