The Campus Reopening Plan serves as a resource and guide for the Kellogg Community College campus in the transition to resume standard operations after a period of modified services and/or temporary closure. This plan will be updated as appropriate for guidance and/or regulatory issues from federal, state and local health officials. Questions about this plan may be directed in writing to the KCC Campus Reopening Team at firstname.lastname@example.org.
Current Phase: KCC is operating in Phase 3, per the Campus Reopening Plan. (Last updated 8:51 a.m. Dec. 15, 2021).
- Letter from Dr. Adrien L. Bennings, President of KCC
- Reopening Phases
- Phase 0: Preparedness
- Phase 1: Normal Operations
- Phase 2: Transition
- Phase 3: Modified Operations
- Institutional Protocols
- Environmental Adjustments
- Travel Restrictions
- Campus Access Restrictions
- Social Distancing Protocol
- Face Covering Protocols
- Health Screenings
- Hygiene & Respiratory Protocols
- Facilities Maintenance & Housekeeping Protocols
- Area & Function Specific Protocols
- Health Department
- National Health Organizations
Letter from Dr. Adrien L. Bennings, President of KCC
Kellogg Community College,
As we embark on a new chapter, I want to thank each of you for the patience and understanding you’ve exhibited during this time. This has certainly been a time where our college, community, and nation have been disrupted to a level beyond what many of us can imagine. However, we will continue to move forward in working together and remaining focused on our mission, “We are dedicated to providing accessible, high-quality education to enrich our community and the lives of individual learners.”
The Reset: Campus Reopening Plan is developed with the following guiding principles:
- Safety First. We will make every effort to mitigate risks to the safety and well-being of our campus community.
- New Normal. We will plan for returning to a reimagined way of continuing business as usual.
- Flexibility. We will continue to be flexible as health conditions, as well as state and federal guidance related to the virus, evolve.
- Mission-Focused. We will make decisions consistent with our mission as an institution and sustain the quality and accessibility of our academic programs and student support services while remaining nimble and adaptive.
Practical and safety considerations will dictate which activities are allowed in any given phase, workspace, or campus operation. During this time, there remains much work to be done, and many questions still to be answered. Some of the answers will depend upon factors that are unknown and difficult to predict. Working with what we know, we will move quickly to communicate and implement decisions so you can be informed and up-to-date on matters pertaining to our employees, students, and college community. In the meantime, we will continue to communicate regularly and post updates on the College’s coronavirus website.
As we prepare to be “open for business,” it definitely won’t be the same. By nature of the pandemic, we now have to adjust to a new way of doing things. I am hopeful for a full return to campus operations in the Fall but that, too, will depend on safety concerns.
The College will take into account various factors (i.e. community transmissions, health and safety risks, and effective control measures) to identify the transition points between phases. The triggers are meant to serve as indicators to monitor the impact of a pandemic on the college and inform the College’s response. All decisions will be facilitated through the Office of the President in consultation with Campus Reopening Team members.
Phase 0: Preparedness
- Develop, revisit, and/or update Critical Response Preparedness Plan to assess, evaluate, and modify based on evolving practices and recommended guidelines.
- Establish policies, institutional protocols, continuity of operations plans, and training for all College employees.
Phase 1: Normal Operations
The trigger to resume Phase 1 should be when state and local health reports indicate continued case improvements and outbreaks can be quickly contained; and/or when relevant health organizations indicate that the pandemic is over; or no significant number of reported cases within the local service areas.
- College maintains standard operations/services, while continuing to prioritize safety.
- Enhanced mitigation strategies employed to maintain a healthy community which include proper sanitation of office equipment/areas, employees washing hands frequently with soap and water or alcohol-based hand sanitizer when soap/water are not available.
Phase 2: Transition
The trigger to move to Phase 2 should be when relevant health organizations indicate a sustained reduction in cases for at least 14 days; and when state/local regulations (if applicable) lift restrictions to do so.
- Modified Operations & Services: Administrators may enact an alternative work schedule for their departments in consultation with their respective Vice President. The institution may implement modified hours of operations and/or public accessibility.
- Moderate restrictions of staffing, hours of operation and services: Remote working arrangements will be made as determined by regulations and/or guidance from health organizations.
- Moderate restrictions of staffing, hours of operation, and services.
- Implement protocols for safety, health, and security
- Campus Preparedness: Identify and close areas personnel are likely to congregate and interact, or enforce strict social distancing protocols. Install signage, barriers, and or other control measures as necessary.
- Review of scheduled events and implementation of restrictions, cancellations, or postponement
- Travel restrictions imposed in accordance with federal guidance, state regulations, or local health department requirements.
Phase 3: Modified Operations
The trigger to move to Phase 3 should be when there is a sustained rise in new cases in the local service areas or within the College population; and/or when relevant health organizations issue a declaration of a pandemic.
- Implement protocols for safety, health and security.
- Moderate to severe restrictions of staffing, hours of operation, remote working arrangements and services as deemed necessary. In the event of a campus closure, continue whenever feasible with business operations. In-person work should be limited to essential personnel necessary to maintain critical campus operations and functions. Implement campus access protocols, including approval, documentation and updates.
- Prepare for Return to Work transition: Planning and development of a formal return to work plan. Supervisors work with administrators and appropriate vice presidents to assess office setup in consultation with the Director of Facilities, employee work schedules and plan for a return in phases.
- Review of scheduled events and implementation of restrictions, cancellations or postponement as deemed necessary.
- Travel restrictions imposed in accordance with federal guidance, state regulations or local health department recommendations and as deemed necessary.
- Virtual meetings will be encouraged.
Communication is critical at all stages and will require the coordinated efforts among administration, the Office of the President, and the Strategy, Relations and Communications Division accordingly. At the very least, employees can expect communications via email. Employees have a responsibility to regularly check their email when the College is closed or on modified operations, to be aware and able to respond to any changed in operations.
With many unknown factors and the unpredictability surrounding COVID-19, we have implemented a number of planning strategies with the goal of remaining nimble and adaptive to a changing environment. The guidelines within this plan are aligned with benchmarks and best practices established by the federal and state governments, health agencies, and local health departments.
Guidance is organized into the following phases based on the level of community transmission as indicated by state/local health organizations.
|NO Community transmission||Phase 0: Preparedness|
|MINIMAL community transmission||Phase 1: Normal Operations|
|MODERATE community transmission||Phase 2: Transition|
|SUBSTANTIAL community transmission||Phase 3: Modified Operations|
As an institution of higher education, we have an important role in establishing best practices to mitigate the spread the virus. Regardless of the level of community transition, our goal is to be prepared. Mitigation strategies will be assessed and implemented in alignment with institutional resources, capacity, and regulatory compliance.
The College may take the following precautionary measures to ensure a safe work environment for our College community:
- Workplace barriers for common area closures
- Plexiglas barriers for work spaces and high-contact service areas
- Signage for hygiene practices and social distancing guides
- Modified hours of operation
- Phased reopening
- Event modifications, cancellations, prohibitions or postponements
- Travel restrictions
- Enhanced facilities cleaning protocols
- Capacity restrictions (classrooms, offices, work spaces, common areas)
- Increased ventilation – outside air intake on all air handlers
- Removal of papers, brochures, and multi-use pens
- Staggered lunch break (where necessary and to the extent possible)
- Automatic hand sanitizer dispensers
The College will continually monitor the situation and consult with local health departments as needed to determine what level of transmission is currently occurring in our community and service areas. A critical response preparedness plan will be implemented accordingly.
Personal Travel. In accordance with CDC guidelines, KCC employees are encouraged to avoid unnecessary travel. According to the CDC, “staying home is the best way to protect yourself and others from COVID-19.” Although the College cannot prohibit personal travel, students and employees should be aware that risks associated with their personal travel, particularly to other states or countries deemed high-risk by the CDC, could impact their ability to return to a KCC campus.
Campus Access Restrictions
College hours of operation for public services may be limited. Employees will work their normal work schedules. However, the hours of operation are specific to availability to the public/students. Any requests or changes to employees’ regular work schedules will need to follow general policies and procedures, including appropriate supervisor/administrator approval.
During this time, administration will review the need to either expand the period of modified hours of operation or resume standard hours of operation for the College, campus, unit or department.
Social Distancing Protocol
Kellogg Community College is committed to providing a healthy and safe environment for faculty, staff and students. Mitigating the spread of COVID-19 is a high priority to ensure the well-being of our community and the continued execution of our mission.
Social distancing is encouraged throughout all of our campus spaces where possible through engineering and administrative controls, which include: installation of Plexiglas barriers, rearrangement of classrooms and campus spaces, adaptations to work spaces, increased distances between work spaces, signage and instructions indicating proper distancing. Social distancing means keeping at least six feet distance between you and another person.
Employee meetings (staff, cabinet, committee meetings, etc.) are encouraged to be held virtually when feasible. When in-person meetings are held, employees are required to wear face masks and maintain social distancing.
KCC has established the following specific social distancing protocols:
- Employees, students, and campus visitors are encouraged to adhere to social distancing guidelines where possible.
Face Covering Protocols
The CDC recommends wearing cloth face coverings in group settings where other social distancing measures are difficult to maintain, especially in areas of significant community-based transmission.
The following is the College’s protocol for face coverings on campus.
- In accordance with updated State of Michigan and public health guidance, employees, students and campus guests are required to wear a cloth or disposable face mask inside all KCC facilities until further notice. Face masks should meet CDC guidelines for type and fit. Individuals may remove their masks if they are working alone in an office space, dining, or behind protective barriers.
- Employees are exempt from this requirement if they are unable to medically tolerate wearing a mask; they are required to disclose this information to Human Resources.
The College has purchased cloth masks for employees and a limited supply of disposable masks that are available upon request. Employees may use their own masks or request one from the Security Desk at the North Avenue campus.
The College will continue to monitor the current environment and CDC guidelines to make further decisions on the face covering protocols outlined. Any updates or changes to the established protocol will be communicated to the College community accordingly.
In alignment with state and federal guidelines, temperature screenings and self-assessments are encouraged of all individuals accessing College campuses.
Hygiene & Respiratory Protocols
In addition to wearing face masks, the CDC recommends the following basic hygiene practices to prevent the transmission or spread of the virus:
- Wash your hands often with soap and water for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, or sneezing.
- If soap and water are not readily available, use a hand sanitizer that contains at least 60 percent alcohol. Cover all surfaces of your hands and rub them together until they feel dry.
- Avoid touching your eyes, nose, and mouth with unwashed hands.
Employees, students, and visitors are encouraged to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their hands. They should dispose of tissues in the trash and wash or sanitize their hands immediately afterward. Respiratory etiquette will be communicated on signage (i.e. posters) and website links to resources for hygiene best practices.
Facilities Maintenance & Housekeeping Protocols
Routine cleaning and regular housekeeping practices have been implemented and maintained through GDI Integrated Facility Services, including routine cleaning and disinfecting of work surfaces and areas in the work environment, including restrooms, offices and workstations, break rooms, and meeting rooms. Frequent cleaning and disinfecting will be conducted in high-touch areas, such as controls, door handles, elevator panels, railings, etc. Centralized cleaning supplies will be available throughout campus for individual use.
- Kellogg Community College – Coronavirus Updates
- Kellogg Community College – Employee Resources
- Kellogg Community College – Public Safety