Campus Reopening Plan

*Disclaimer: This campus reopening plan serves as a resource and guide for the Kellogg Community College campus in the transition to resume standard operations after a period of modified services and/or temporary closure. This plan will be updated as appropriate for guidance and/or regulatory issues from federal, state or local health officials. Questions about this plan may be directed in writing to crt@kellogg.edu.

(Last updated 1:42 p.m. June 16, 2020)

Contents

Letter from Dr. Adrien L. Bennings, President of KCC

Kellogg Community College,

As we embark on a new chapter, I want to thank each of you for the patience and understanding you’ve exhibited during this time. This has certainly been a time where our college, community, and nation have been disrupted to a level beyond what many of us can imagine. However, we will continue to move forward in working together and remaining focused on our mission, “We are dedicated to providing accessible, high-quality education to enrich our community and the lives of individual learners.”

The Reset: Campus Reopening Plan is developed with the following guiding principles:

  • Safety First. We will make every effort to mitigate risks to the safety and well-being of our campus community.
  • New Normal. We will plan for returning to a reimagined way of continuing business as usual.
  • Flexibility. We will continue to be flexible as health conditions, as well as state and federal guidance related to the virus, evolve.
  • Mission-Focused. We will make decisions consistent with our mission as an institution and sustain the quality and accessibility of our academic programs and student support services while remaining nimble and adaptive.

Practical and safety considerations will dictate which activities are allowed in any given phase, workspace, or campus operation. During this time, there remains much work to be done, and many questions still to be answered. Some of the answers will depend upon factors that are unknown and difficult to predict. Working with what we know, we will move quickly to communicate and implement decisions so you can be informed and up-to-date on matters pertaining to our employees, students, and college community. In the meantime, we will continue to communicate regularly and post updates on the College’s coronavirus website.

As we prepare to be “open for business,” it definitely won’t be the same. By nature of the pandemic, we now have to adjust to a new way of doing things. I am hopeful for a full return to campus operations in the Fall but that, too, will depend on safety concerns.

Dr. B
#BruinStrong

Reopening Phases

The College will take into account various factors (i.e. community transmissions, health and safety risks, and effective control measures) to identify the transition points between phases. The triggers are meant to serve as indicators to monitor the impact of a pandemic on the college and inform the College’s response. All decisions will be facilitated through the Office of the President in consultation with Critical Response Preparedness team members.

Phase 0: Preparedness

  • Develop, revisit, and/or update Critical Response Preparedness Plan to assess, evaluate, and modify based on evolving practices and recommended guidelines.
  • Establish policies, institutional protocols, continuity of operations plans, and training for all College employees.

Phase 1: Normal Operations

The trigger to resume phase 1 should be when state and local health reports indicate continued case improvements and outbreaks can be quickly contained; and/or when relevant health organizations indicate that the pandemic is over; or no significant number of reported cases within the local service areas.

  • College maintains standard operations/services, while continuing to prioritize safety.
  • Enhanced mitigation strategies employed to maintain a healthy community which include proper sanitation of office equipment/areas, employees washing hands frequently with soap and water or alcohol-based hand sanitizer when soap/water are not available.

Phase 2: Transition

The trigger to move to phase 2 should be when relevant health organizations indicate a sustained reduction in cases for at least 14 days; and when state/local regulations (if applicable) lift restrictions to do so.

  • Modified Operations & Services: Administrators may enact an alternative work schedule for their departments in consultation with their respective Vice President. The institution may implement modified hours of operations and/or public accessibility.
  • Moderate restrictions of staffing, hours of operation, and services.
  • Implement protocols for safety, health, and security
  • Campus Preparedness: Identify and close areas personnel are likely to congregate and interact, or enforce strict social distancing protocols. Install signage, barriers, and or other control measures as necessary.

Phase 3: Limited Essential Activities

The trigger to move to phase 3 should be when there is a sustained rise in new cases in the local service areas or within the College population; and/or when relevant health organizations issue a declaration of a pandemic.

  • Campus Closure: In the event of a closed campus, continue whenever possible and feasible with business operations. Work should be limited to essential personnel necessary to maintain critical campus operations and functions. Implement campus access protocols – approval, documentation, and updates.
  • Restricted Operations: Strict protocols for staffing, hours of operation, and services.
  • Prepare for Return to Work transition: Planning and development of a formal return to work plan. Supervisors work with administrators and appropriate vice presidents to assess office setup (in consultation with the Director of Facilities), employee work schedules and plan for a return in phases.
  • Review of scheduled events and implementation of restrictions, cancellations, or postponement
  • Travel restrictions imposed in accordance with federal guidance, state regulations, or local health department requirements.

Communication is critical at all stages and will require the coordinated efforts among administration, the Office of the President, and the Office of Public Information and Marketing accordingly. At the very least, employees can expect communications via email. Employees have a responsibility to regularly check their email when the college is closed or on modified operations, to be aware and able to respond to any changed in operations.

Institutional Protocols

With many unknown factors and the unpredictability surrounding COVID-19, we have implemented a number of planning strategies with the goal of remaining nimble and adaptive to a changing environment. The guidelines within this plan are aligned with benchmarks and best practices established by the federal and state governments, health agencies, and local health departments.

Guidance is organized into the following phases based on the level of community transmission as indicated by state/local health organizations.

Phases

NO Community transmissionPhase 0: Preparedness
MINIMAL community transmissionPhase 1: Normal Operations
MODERATE community transmissionPhase 2: Transition
SUBSTANTIAL community transmissionPhase 3: Limited Essential Services

As an institution of higher education we have an important role in establishing best practices to mitigate the spread the virus. Regardless of the level of community transition, our goal is to be prepared. Mitigation strategies will be assessed and implemented in alignment with institutional resources, capacity, and regulatory compliance.

Environmental Adjustments

The College has taken the following precautionary measures to ensure a safe work environment for our College community:

  • Workplace Barriers for common area closures
  • Plexiglas barriers for workspaces and high-contact service areas
  • Signage for hygiene practices and social distancing guides
  • Modified Hours of Operation
  • Phased Reopening
  • Event Cancellations or Postponements
  • Travel Restrictions
  • Enhanced facilities cleaning protocols
  • Capacity Restrictions (office, workspaces, common areas)
  • Increased Ventilation Rates – outside air intake on all air handlers
  • Removal of papers, brochures, and multi-use pens
  • Staggered lunch break (where necessary and to the extent possible)
  • Automatic hand sanitizer dispensers

The College will continually monitor the situation and consult with the local health department as needed to determine what level of transmission is currently occurring in our community and service areas. A critical response preparedness plan will be implemented accordingly.

Travel Restrictions

Institutional Travel. Non-critical travel is suspended through August 31, 2020. The College will continue to monitor and assess the current environment and will make a determination on whether to extend this restriction or amend with modifications. KCC is defining critical travel as any travel sponsored by or conducted on behalf of the College — to any destination by any means — that is necessary for institutional compliance, individual job requirements or required training

Personal Travel. Employees are encouraged to avoid personal travel to countries with a CDC Level 2 or Level 3 Travel Health Notice related to COVID-19. Although the College cannot prohibit personal travel, College community members should be aware their personal travel could impact their ability to return to the campus. Employees must notify Human Resources of travel to a Level 2 or Level 3 Health Notice country, before returning to campus.

Campus Access Restrictions

Weeks 1-2. Campus reopening, access to all campuses restricted to KCC employees, institutional tenants’ employees and institutional contract employees. Non-employees will not be admitted. Employees will need to carry their badges as access is restricted to electronic key card access only. This will allow for employees to transition back to work and finalize readiness plans to reopen the campus to the public.

Weeks 3 – 7. College hours of operation for public services will be limited to 9 a.m. – 3 p.m. weekdays (unless holiday or planned closure falls during this period). Employees will work their normal work schedules. However, the hours of operation are specific to availability to the public/students. Any requests or changes to employees’ regular work schedules will need to follow general policies and procedures, including appropriate supervisor/administrator approval.

During this time, administration will review the need to either expand the period of modified hours of operation or resume standard hours of operation for the College, campus, unit or department.

Social Distancing Protocol

Kellogg Community College is committed to providing a healthy and safe environment for faculty, staff and students. Mitigating the spread of COVID-19 is a high priority to ensure the well-being of our community and the continued execution of our mission.

Social distancing is being implemented in the workplace through engineering and administrative controls, which include: installation of Plexiglas barriers, rearrangement of campus spaces, adaptations to work spaces, increased distances between work spaces, signage and instructions indicating proper distancing. Social distancing means keeping at least six feet distance between you and another person.

KCC has established the following specific social distancing protocols:

Weeks 1 – 8

  • Employees, students, and campus visitors are required to adhere to social distancing guidelines.
  • Outside of an employee’s normal work functions, the College prohibits gathering in confined areas, including elevators, and from using other workers’ personal protective equipment, phones, computer equipment, desks, cubicles, workstations, offices or other personal work tools and equipment. This does not apply to shared workspaces.
  • In-Person meetings will be limited to 10 persons in spaces where social distancing can be maintained. If unable to do so, meetings can be conducted remotely via Zoom or MS Office Teams. Contact the IS for technical assistance or resources (i.e. web camera): Extension 4148 or by submitting a work order at Kellogg.edu/workorder.
  • Beginning week 3, access is open to students and members of the public requiring services. Non-essential guests (i.e friends, family, minor children) are restricted from visiting the campus until further notice. KCC services are limited only to individuals requiring services. Virtual services are available in lieu of face-to-face services.

Face Covering Protocols

The CDC recommends wearing cloth face coverings in public settings where other social distancing measures are difficult to maintain especially in areas of significant community-based transmission. Following is the College’s protocol for face coverings on campus.

Weeks 1 – 8

  • Employees are required to wear a cloth or disposable face mask while on campus if they are unable to maintain a 6-foot distance from others. Employees are exempt from this requirement if they are unable to medically tolerate wearing a mask; they are required to disclose this information to Human Resources.
  • Employees are not required to wear masks while working alone in their offices or walking alone in a hallway, but they are required to wear masks if they are interacting closely with another person, such as performing work in close proximity or sharing an elevator.
  • Employees are not required to wear face coverings where:
    • Work spaces have barriers (i.e. Plexiglas, cubicle partitions) or
    • Workstations and spaces are arranged with proper social distancing, at least 6 feet apart
  • Non-employees (students and campus visitors) are strongly encouraged to wear face coverings at all times within campus buildings.
  • Students and campus visitors are required to wear face coverings in certain campus/instructional spaces in order to receive specific KCC services, such as tutoring, one-on-one library services, and advising.
  • As an alternative library service option, individuals can schedule virtual meetings via KCC’s online scheduler, email or phone. Similarly, those seeking tutoring may utilize NetTutor, our virtual tutoring service.

The College has purchased cloth masks and a supply of disposable masks available to employees upon request. Employees may use their own masks or request one from the Security Desk at the North Avenue campus. The Centers for Disease Control and Prevention provides detailed face mask guidelines.

The College will continue to monitor the current environment and CDC guidelines to make further decisions on the face covering protocols outlined. Any updates or changes to the established protocol will be communicated to the College community accordingly.

Health Screenings

In alignment with state and federal guidelines, daily temperature screenings are strongly encouraged of all individuals accessing College campuses. Additionally, KCC requires all employees to perform a self-assessment, via a Mayo Clinic online questionnaire, each working day before entering any KCC buildings/facilities and, if running a fever, stay home and notify their physician. Employees are required to maintain records of their daily self-assessment results and produce such records upon request from the College.

Hygiene & Respiratory Protocols

The CDC recommends the following basic hygiene practices to prevent the transmission or spread of the virus:

  • Wash your hands often with soap and water for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, or sneezing.
  • If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands and rub them together until they feel dry.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.

Employees, students, and visitors are encouraged to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their hands. They should dispose of tissues in the trash and wash or sanitize their hands immediately afterward. Respiratory etiquette will be communicated on signage (i.e. posters) and website links to resources for hygiene best practices.

Facilities Maintenance & Housekeeping Protocols

Routine cleaning and regular housekeeping practices have been implemented and maintained through GDI Integrated Facility Services, including routine cleaning and disinfecting of work surfaces and areas in the work environment, including restrooms, offices and workstations, break rooms, and meeting rooms. Frequent cleaning and disinfecting will be conducted in high-touch areas, such as controls, door handles, elevator panels, railings, etc. Centralized cleaning supplies will be available throughout campus for individual use.

Area & Function Specific Protocols

In addition to the general institutional protocols, the following area-specific measures have been implemented:

AREA/OPERATION RESTRICTIONS
Advising/Student ServicesLimit computer use in reception area (every other station)
Binda TheatreNo public/campus events through Aug. 31, 2020
Bruin BistroClosed until further notice; vending machines remain open
Bruin BookstoreCurbside pick-up; limit customers in store
Dental Hygiene ClinicClosed until institutionally approved
Drinking FountainsOut of service until further notice
Lane-Thomas BuildingMaintenance office – no public access
Miller BuildingGym, weight room and facilities closed to the public, with the exception of approved activities, e.g. instruction
Morris LibraryStudent study rooms closed to students until further notice; may be used as staff workspaces (temporary); materials checkout and return sanitization procedures
Ohm Information Technology CenterComputer use – limit use to every other computer/testing station
Student LifeLobby closed to student gathering

Summer Hours 2020

There will be no changes to the established summer hours work schedule available on the Employee Resources web page.

Resources

Appendix

Campus Reopening Calendar

WEEKDATESPHASE
Pre-ReopeningMarch 18-June 14Phase 3: Limited Essential Services
Week 1June 15-19Phase 2: Transition – Return to Work
Week 2June 22-26Phase 2: Transition – Return to Work
Week 3June 29 – July 3Phase 2: Transition – Return to Work
Week 4July 6-10Phase 2: Transition – Return to Work
Week 5July 13-17Phase 2: Transition – Return to Work
Week 6July 20-24Phase 2: Transition – Return to Work
Week 7July 27-31Phase 2: Transition – Return to Work
Week 8Aug. 3-7Phase 2: Transition – Return to Work
Week 9Aug. 10-14Phase 2: Transition – Return to Work
Week 10Aug. 3-7Phase 2: Transition – Return to Work
Week 11Aug. 10-14Phase 2: Transition – Return to Work
Week 12Aug. 17-21Phase 2: Transition – Return to Work
Week 13Aug. 24-28Phase 2: Transition – Return to Work
Subsequent Weeks*To be determinedTo be determined

*The College will continue to monitor the COVID-19 situation and make any adjustments to the campus reopening calendar as necessary. During this time the President will work with administrators and Vice Presidents to evaluate the reopening phases and will make a determination on whether to continue operating at the appropriate phase.