General Information

The academic period for awarding is the fall/spring/summer semesters. Federal Pell Grants will be awarded for the fall/spring semesters, with any remaining eligibility awarded for summer. Loans can be awarded for fall/spring if the student attends both semesters, or for a single semester if the student will not be attending during both the fall and spring semesters.

Initially, awards will be based on full-time enrollment. Adjustments will be made if actual enrollment is less than full-time. Adjustments to awards will be made at the end of the 100% refund period for each semester. If late-starting classes are added or dropped prior to the start date of the class, adjustments will be made as necessary to awards. Financial aid will not be adjusted for enrollment beyond the drop/add period for each course. Adjustments for dropped classes may result in charges to the student’s account.


The federal processor selects some student financial aid applications (FAFSA) for verification. Students selected are required to submit additional documentation to the Financial Aid office. The Financial Aid office will send notification to students of all required documentation. Processing of a student financial aid file and awarding will take place once all required documentation is received.

Award Notification

All students receiving financial aid awards are notified via email to their KCC student account. The email contains the following information:

  • Student’s annual cost of attendance.
  • Total expected family contribution.
  • Student’s unmet financial need.
  • Name of award program.
  • Amount of award for each semester.
  • Total amount of award for the academic year.
  • Annual Federal Pell Grant entitlement figures for full-time enrollment. Remember that Pell amounts are adjusted based on enrollment levels.

A student’s total award package may not exceed the individual student’s financial need. Financial need is calculated by subtracting the Total Expected Family Contribution from the Student’s Annual Cost of Attendance.

Award notifications should be reviewed carefully by the student. To decline an award or reduce a loan amount, email our office at

To receive disbursements for a William D. Ford Federal Direct Subsidized or Unsubsidized Loan, a first-time borrower must complete and submit an online master promissory note to the Department of Education. The student must also complete Loan Entrance Counseling, which can be done online at

Unless the office is notified to reduce or cancel awards, it is assumed that all awards are accepted by the student.

Enrollment Levels for Financial Aid

These enrollment levels apply to all semesters, including summer semester.

Full-time: 12 or more credit hours
3/4-time: 9 – 11 credit hours
1/2-time: 6 – 8 credit hours
Less than 1/2-time: Less than 6 credit hours

Any courses for which there is an “I” grade on your transcript for a previous enrollment period will not be counted toward your level of enrollment for a current semester for financial aid. An “I” grade means you agreed to complete the course by a specified date without re-enrolling.

Availability of funds

Program funding may limit but not guarantee awarding to students who meet established deadlines and awarding criteria. See KCC’s Financial Aid Packaging Policy for more information.

Cost of Attendance

The Cost of Attendance (COA) at Kellogg Community College is comprised of several components and based on residency status and enrollment status. COA includes tuition/fees, books, living expenses, travel and personal expenses.

Estimated financial aid budgets for a full-time student are computed for a full year, based on an average of 32 credits/year.

Additional components may be included in the total budget (ex. William D. Ford Direct Loan fees and/or additional program costs). The added costs will depend on the individual student’s circumstances.

Guest Students

Students enrolled as “guest students” at Kellogg Community College are not eligible for federal or state financial aid. Students must be pursuing a degree or certificate or be enrolled in a transfer program at Kellogg Community College to qualify for funding.

Dropping Classes

Students are responsible to formally drop classes for which they do not wish to attend. Failure to drop may result in charges to the student account. Contact the Records and Registration Department for drop-add dates for each class.

Complete Withdrawals from KCC

Students who completely withdraw all classes within a semester will be automatically placed on Suspension and may have to repay some or all of the financial aid received (see Return of Title IV Funds). Complete withdrawals will affect availability of future financial aid (see Satisfactory Academic Progress). Contact the Academic Advising Department and the Financial Aid office before withdrawing to determine the effects of the withdrawal. See Title IV Return of Funds for more information.

Federal Return of Title IV funds

Students receiving Title IV funding (Federal Pell Grant, Supplemental Educational Opportunity Grant, or William D. Ford Federal Direct Loans) who completely withdraw from classes are required to have earned aid evaluated through the federal formula established in the 1999 federal financial aid reauthorization. Unearned aid is returned to the federal financial aid programs.

The amount of federal funds returned to the federal programs will be determined based on the date the withdrawal process begins or the last date of attendance. If the date the withdrawal process begins or last date of attendance is not available or known, the federal refund will be based on the 50% point of the semester. Return of federal Title IV funds will not be computed after the 60% point of the semester. All complete withdrawals from the College are processed in the Records and Registration Department. Examples of this policy are available in the Financial Aid office upon request.

Late Awards

Awards made by the Financial Aid office or notification of additional aid by the student or an outside source after the initial award letter is emailed may result in the adjustment of awards. Adjustments are made to ensure compliance with individual program requirements and to avoid overawards in the total award package. Revised award letters are emailed as adjustments are made.

Aid for Attendance at Two Institutions Simultaneously

Students attending two institutions simultaneously may only receive federal and state financial aid at one institution for the same payment period. Generally, the school granting the degree is the school providing the financial assistance.

Privacy, Confidentiality

All paperwork submitted to the Financial Aid office is held in strict confidence under the guidelines of the Privacy Act. Required personal documentation must be maintained in the student files due to federal regulations. Students should retain a copy of all documents for their records.

Repeated Courses

  •  A student may receive aid when repeating a course that was previously failed (received a “0.0” or” No Pass”), regardless of the number of times the course was attempted and failed.
  • A student may receive aid to repeat a previously passed course one additional time. (A passing grade is any grade other than an “F, W, NR or N”)
  • Once a student has completed any course twice with a passing grade, he/she is no longer eligible to receive aid for that course.
  • A recalculation of aid is done to exclude the credits for the repeated course if a student retakes a course that is not aid eligible.
  • This rule applies whether or not the student received aid for earlier enrollments in the course.

NOTE: Federal regulations specify that students may not receive aid for repeating courses previously passed if the student is required to retake those courses as part of a structured program.