Maintaining Financial Aid

Financial Aid awards are subject to the following stipulations:

  1. The student is a citizen or permanent resident of the United States.
  2. To be eligible for most types of financial aid, a minimum of six credit hours per semester is required. If classes are dropped or cancelled after initial registration, the financial aid package may be adjusted.
  3. If dropped or cancelled classes decreases or cancels eligibility for financial aid, any balance owed to the College is the student’s responsibility.
  4. The student must inform the Financial Aid office of aid received from sources outside the office.
  5. If additional financial aid is received after the award letter is issued, the award package may be adjusted or cancelled.
  6. Financial aid is contingent upon the continuation of the current aid programs, sufficient appropriations and the student meeting Kellogg Community College’s Satisfactory Academic Progress policy.
  7. Financial Aid is contingent on the student attending all courses for which they are registered.
  8. Adjustments to the award package may be required for changes in the family’s financial situation, additional available funding, levels of enrollment or residency, errors in calculations, clerical errors, or further file review.
  9. The student will be notified of all adjustments to the financial aid award package.
  10. The student is responsible for debit balances that may be created on their account as a result of an adjustment.
  11. Financial aid received for the current award year cannot be used to pay indebtedness from a previous award year.
  12. All funds received are to be used for education-related expenses while attending Kellogg Community College.
  13. In cases of enrollment at more than one institution for the same period of time, federal and state funding may only be received at one institution.
  14. By signing the Title IV statement on the Financial Aid Certification form, the student is authorizing/not authorizing federal funds to apply to all charges on the student account.

Student Responsibility

  1. Acquire necessary forms to complete the financial aid file. Links to all required forms are emailed to students upon receipt of the processed FAFSA information. If the forms are misplaced, the student may request additional forms from the Financial Aid office, or access them online.
  2. Complete and return all required forms to the Financial Aid office to complete the financial aid file as soon as possible.
  3. Maintain Satisfactory Academic Progress (SAP), as outlined in the SAP Standards.
  4. Meet all deadlines as established by the institution each academic year.
  5. Read all information provided by the Financial Aid office.
  6. Maintain a file of all correspondence to and from the Financial Aid office. This would include application information, appeal requests, award letters, promissory notes, employment information, etc.
  7. Report outside sources of financial aid to the Financial Aid office in a timely manner.
  8. Report changes of name and/or address to the Records office.
  9. Be aware of your payment obligations to the college and the status of your financial aid. Continue to meet your payment deadlines, whether or not your financial aid has been processed.

Reporting Additional Financial Aid

Students are required by federal regulations to report all sources of financial assistance to the Financial Aid office. All resources of aid must be included in the student’s financial aid award package to ensure an overaward has not occurred. Examples of this type of assistance may include but are not limited to:

  • Example 1: A student receives a scholarship check directly from a donor or organization. The check is made out to the student only. The student is required to notify the Financial Aid office of the amount and semester covered. The award is included in the total award package and coordinated with federal, state, institutional and other private financial aid programs.
  • Example 2: A student’s employer participates in a tuition reimbursement program. This means a student may be responsible to pay for tuition and fees at the time of registration; however, once a final grade is turned into the employer, the student is reimbursed for out-of-pocket costs. This benefit must be reported to the Financial Aid office and coordinated with federal, state, institutional and other private financial aid programs.

Failure to report additional sources of financial assistance may result in repayment of part or all aid received for the payment period for the academic year.