KCC Employee Training
As the College reopens all campuses to employees on Monday, June 15, all regular employees (Faculty, Administrators, Support Staff and Maintenance) across all divisions are required to complete four assigned learning modules in SafeColleges, an online training platform. The modules are intended to familiarize employees with the details of KCC’s Campus Reopening Plan, disinfecting one’s workplace, the coronavirus pandemic and dealing with stress. Completing all four modules will take an estimated 60 minutes. All employees are required to complete the training no later than the end of their first workday on campus, which for most employees is Monday, June 15.
Employees should have received an email from Safe Colleges with a link to the training modules at kellogg-mi.safecolleges.com. Employees can log in with their K-ID. No password is required. Questions about the training may be emailed to KCC Human Resources personnel at firstname.lastname@example.org.
The daily self-assessment tool from Mayo Clinic can be found at the following link:
KCC Employee Leave
KCC regular employees (Faculty, Administrators, Support Staff and Maintenance) are eligible for emergency paid sick leave under the Families First Coronaviurs Response Act (FFCRA) for the following reasons:
- 1) Subject to a federal, state, or local quarantine or isolation order related to COVID-19
- 2) Have been advised by a health care provider to self-quarantine due to concerns related to COVID-19
- 3) Are experiencing symptoms of COVID-19 and are seeking a medical diagnosis
- 4) Are caring for an individual who is subject to number 1 or 2 above
- 5) Are caring for their child(ren) whose primary or secondary school or place of care has been closed, or their childcare provider is unavailable due to COVID-19 precautions
- 6) Are experiencing another substantially similar condition specified by the Secretary of Health and Human Services
If the KCC regular employee is in need of the emergency paid sick leave as provided under FFCRA, they will need to contact Human Resources at (269) 954-4152 or at email@example.com to complete the necessary forms.
For information about KCC’s response protocols regarding employees with symptoms or regarding a confirmed case in the campus community, view the Coronavirus web page.
Summer Hours 2020
The College will close at noon on Fridays – August 7, 14, and 21, 2020
- Full-time employees who normally work Monday through Friday 8:00-5:00, will work Monday through Thursday 8:00-5:00 and Friday 8:00-12:00.
- Those who work part-time or other than a standard 8:00-5:00 schedule, should work with their supervisor and adjust their schedule to ensure that they are working 90% of their regular hours.
- The Regional Centers are closed on Fridays beginning June 5, 2020 through August 21, 2020.
The College will be closed Fridays during the months of June and July.
The College will be closed June 5, 12, 19, 26 and July 3, 10, 17, 24, and 31.
- Support personnel will receive two floating holidays in their 2020-2021 leave bank to account for the College closure on a recognized holiday (July 3, 2020).
- Full-time employees will work 8.5 hours per day Monday through Thursday. Employees will work with their supervisor to determine whether the additional 30 minutes each day is added to the beginning or end of the day or subtracted from their lunch hour.
- Those who work part-time or other than a standard 8:00-5:00 schedule, should work with their supervisor and adjust their schedule to ensure that they are working 85% of their regular hours.
Please remember, no employees or students should be on campus when the campus is closed!
BCBSM is promoting online care visits and telemedicine during the COVID-19 pandemic. The College health plans for Administration, Faculty, Support and Maintenance all offer this coverage.
Here’s how to get started:
- Mobile – Download the BCBSM Online Visits app
- Web – Visit bcbsmonlinevisits.com
- Phone – Call 1-844-606-1608
Add your Blue Cross health care plan information now to have it ready.
Medical online visits are available 24 hours a day, seven days a week, on demand or by appointment. You can use it to treat minor illnesses such as colds and respiratory infections when your primary care doctor isn’t available. You also can use behavioral health visits to speak with a therapist or psychiatrist to address challenges you’re facing such as grief, anxiety and depression. Therapy and psychiatry are available by appointment.
Blue Cross Blue Shield of Michigan has increased coverages during the COVID-19 Pandemic. Below are updated benefits:
- All diagnostic laboratory tests for COVID-19 when used in accordance with CDC testing recommendations will be fully covered by Blue Cross at no cost to the member.
- To ensure patients receive the right care at the right locations, Blue Cross will be waiving prior authorization processes for covered services related to COVID-19 — unless prior authorization is required to assure the availability of the treatment for persons in need consistent with CDC recommendations.
- Access to prescription medications will be expanded to ensure patients do not experience shortages or difficulties filling their prescriptions. Early medication refill limits on 30-day prescription maintenance medications will be waived (consistent with a member’s benefit plan). Any additional charges that may stem from obtaining a non-preferred medication for COVID-19 treatment will not be billed to the patient.
- In anticipation of high demand at health care provider offices, Blue Cross will be expanding access to telemedicine and nurse/provider hotlines.
- HelpNet Stay Calm Avoid Fear – COVID-19
- HelpNet Webinar – Keep Calm and Carry On – Coronavirus
- HelpNet What You Need to Know About Coronavirus Disease 2019 (COVID-19)
- HelpNet Coping with Stress During Infectious Disease Outbreaks
2020 Federal Form W-4
The IRS has redesigned the W-4, making it different than any W-4 form you’ve completed to date. In general:
- As an existing employee, you are NOT required to complete a new form. However, if you change your withholdings after January 1, 2020, you will be required to use the new form.
- Withholding allowances/exemptions will not be used with the new form.
- The final form was just released December 5, 2019
- IRS 2020 Form W-4
- IRS 2020 Form W-4
- There are many resources for you to reference should you have questions.
- IRS 2020 Form W-4 FAQs
- IRS Paycheck Checkup
- IRS 2019 Tax Withholding Estimator
- IRS 2020 Form W-4 FAQs
As always, please contact HR should you have any questions, but keep in mind that our staff cannot provide tax advice. Please consult your personal tax adviser to plan and assess your situation.
Please be aware that our flexibility to alter access to electronic timekeeping beyond due dates and times is limited. To avoid complications, please follow the timekeeping schedule of deadlines: https://www.kellogg.edu/wp-content/uploads/2019/04/Webtime-2019-2020-Timecard-Schedule.pdf.
Should you have questions, please contact Human Resources for assistance at firstname.lastname@example.org or 269-965-4152.
Thank you for your partnership!